NEWS BULLETINS

October 6, 2025

Inconsistent Recording Practices in Maricopa County May Impact Lien Enforcement

TL;DR – Immediate Attention Required: Maricopa County Mechanics Lien Recording Issues Mechanics liens are being rejected without statutory basis by Maricopa County due to internal policy changes. Documents containing images or "intentionally omitted" pages are now being denied, even when they comply with A.R.S. § 11-480. One of our lien recordings was nearly missed due to inconsistent review standards — it was only accepted after multiple rejections and last-minute escalation. These unwritten, selectively enforced policies put your lien rights and deadlines at serious risk. We recommend you immediately review your contract documents before submitting a lien request, especially if they include images, maps, or illegible content. We are actively pressing the County for clarification and consistency, but until a formal rule is published, prepare for rejection delays and contact us early for support. Please read full bulletin below - to include a PDF copy of the current email communication with Maricopa County Recorder's Office.

Good day, valued partner.

We want to make you aware of a critical issue that recently impacted the recording of a valid, time-sensitive mechanics lien through the Maricopa County Recorder’s Office. Despite strict adherence to Arizona law and our own internal legal and quality control protocols, the lien was rejected twice before eventually being accepted—but only as a one-time exception.

What Happened:

The lien was initially rejected for including images within the executed contract.
A second attempt using a legally guided "Page Intentionally Omitted" placeholder (to address those image-based exhibits) was also rejected.
The lien was eventually recorded after multiple escalations—but Maricopa County explicitly indicated that this exception does not reflect an ongoing policy.

This approach appears to contradict A.R.S. § 11-480, which governs valid reasons for rejecting a document for recording. Even more concerning, we discovered that another lien containing completely illegible images was successfully recorded by the same office days prior—highlighting the inconsistency in review practices.

Why This Matters:

These unpredictable rejections create time-sensitive legal risks for lien claimants—especially when deadlines are approaching. The application of non-statutory internal preferences places an undue burden on those asserting valid lien rights. Until clear, uniform recording standards are published and enforced, claimants may face delays or denials without clear recourse.

Our Current Recommendation:

Do not include photos, images, or graphics in your executed contract exhibits unless absolutely necessary. If your contract does contain images or visually formatted materials, notify us before we begin your lien draft. Continue to monitor your statutory lien deadlines closely—early action is essential.

Our Internal Process Moving Forward:

If your lien request includes problematic visual materials, we will:

Attempt to record the document as-is and allow the rejection to occur;
Attempt a second recording with our standardized omission page protocol;
If both are rejected, we will return the unrecorded lien to you with the following options:
¤ Remove the image-based exhibits (with your written permission) and resubmit;
¤ Forward the rejection notes and support emails for your legal counsel to pursue remedies directly with the Recorder’s Office.

We have included a redacted copy of our correspondence with the Maricopa County Recorder’s Office for your reference.

Final Note:

We are actively working with legal counsel and County officials to resolve this issue—but given that this lien was recorded on its final statutory day, we find this matter urgent and highly concerning.
If your current or upcoming project includes documentation that may fall under this new, non-statutory rejection standard, please reach out immediately:
escalations@rcsliens.com
(520) 252-4071
We appreciate your continued trust as we advocate for clarity, compliance, consistency ,and fairness in lien enforcement procedures.

Warm regards,
Amy Houk
President, RCS Preliminary Lien Services, LLC
amy@rcsliens.com
(520) 252-4071

October 1, 2025

NEWS BULLETIN -- POTENTIAL MAIL SERVICE DISRUPTION TO CANADA

RCS Preliminary Lien Services is closely monitoring the developing strike action by the Canadian Union of Postal Workers. The United States Postal Service (USPS) has issued an alert noting that Canada Post may soon suspend mail operations. You can view the official USPS update here: USPS International Service Alert -- Canada Post Strike

Here's how we're protecting your lien rights:

We are continuing to serve all lien-related documents via USPS unless and until service is officially suspended.
If Canada Post declines incoming mail or USPS halts acceptance, we will switch to FedEx for service during the strike period.
Once Canadian mail service resumes, we will re-serve affected documents in accordance with applicable statutory requirements.
During the 2024 holiday season strike, USPS suspended outbound service to Canada--should this repeat, we are prepared to act quickly.

Our team will reach out individually to clients impacted by this issue to confirm whether the project in question is ongoing/unpaid or complete/paid so that we may determine the appropriate course of action.

Please note this will only effect projects that, during the course of research, has found a critical party to the project that will require notification of your lien right - typically Owners of Record / Owners on Title and Construction Lenders - per statutory guidelines.

We appreciate your trust in us and remain committed to being a proactive partner in protecting your lien rights. - Your RCS Team

For additional details, please reach out to Amy at amy@rcsliens.com. It is our hope that this strike is short-lived and the actual client impact is minimal.

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